Dear John,

I would like to inform you about the ‘To do list’ you have given me before leaving on a business trip.

I have phoned the suppliers about our credit period and we’ve got an extension of 30 days. Then I’ve booked a room at International (the Hilton was not available) for our Japanese guests and have also got an offer for the buffet lunch. It’s 50 euros per person. Is that OK? I’ve also checked your parking permit and they told me you could leave your car till the end of the week. I’ve organised suitable times for in-company language training.  

I must apologise I haven’t corrected your overheads for Thursday presentation as I have been very busy at work but I have left a message for Jeff to cancel the golf morning on Friday. I will try again as he hasn’t responded yet.

Finally, I’ve asked Tessa to call you next Tuesday regarding travel expenses.

I hope you will be satisfied with the things I have organised.

Kind regards,

Reham